The Same-Day Offer System delivers a branded, personalized offer to families the moment tryouts end — before competing clubs can reach them.
The window between tryout and commitment is measured in hours. Right now, you're losing it.
Five automated steps, zero admin burden after setup.
Coach opens the web app from any device on the sideline. Finds the player, selects the team tier, adds an optional note, and hits Activate. The offer sequence fires instantly.
Family receives a polished email with a link to their personalized offer page — player's name, coach photo, team details, and a clear deposit CTA.
Email and SMS touchpoints follow over 7 days — only if the family hasn't already responded. No blasting families who already said yes.
Family clicks 'Accept & Deposit' on the offer page and pays through your registration system. No new tools for families to learn.
The moment deposit is detected, all follow-ups stop. A welcome message fires. Coach is notified. The spot is locked.
Every step only fires if the family hasn't already committed. No noise, no burnout — just the right message at the right time.
| Timing | Channel | Message |
|---|---|---|
| Hour 0 | Branded offer email — player's name, coach photo, team details, deposit CTA. Subject: "Welcome to the [Team] family, [Player]." | |
| Following Morning | SMS | "Hi [Parent], Coach [Name] sent an offer for [Player] last night — check your email and let us know if you have any questions!" |
| Day 2 | Post-tryouts follow-up email. Reinforce what makes the team special, include a direct link to the offer page and deposit button. | |
| Day 3 | SMS | "Just checking in — [Player]'s spot on the [Team] is still available. Deposit link: [link]. Questions? Reply here." |
| Day 5 | Follow-up email highlighting team culture, upcoming season, and what [Player] can expect. Deposit link prominently included. | |
| Day 7 | Email + Deadline | Final offer email with a clear deadline. "We'd love to have [Player] — please let us know yes or no by [Date] so we can plan the roster." |
Every club gets a recommended FAQ page. When parents reply to an offer email or text, they're automatically directed to answers on fees, tournaments, scholarships, practice schedules, and more.
Download the coach's field template — pre-built with GHL field mapping, dropdown validations, and the Trigger One Touch column to activate the sequence instantly.
Coaches open this on their phone at the field. Mark a player attended, flip the Offer toggle — done. The sequence fires instantly.
Every registered player is already in the app before tryouts start. Nothing to enter on the field.
Mark Attended. Flip Offer. The 7-day sequence fires the moment you toggle it on.
The offer toggle is locked until a player is marked attended — no accidental sends.
One tap exports the full tryout summary CSV — attended, offers sent, pending — ready to import back to GHL.
No expensive custom development. Purpose-built marketing automation for competitive clubs.
Handles the web app, CRM, email, SMS, and workflow logic — all in one. The orchestration brain behind every offer and follow-up sequence.
Every family receives a branded hosted page with their player's name, team details, coach note, fees, and a single 'Accept & Deposit' button.
Track offer-to-signing rates by team, age group, and coach. Know exactly where players commit — and where they're lost.
Here's what that looks like in real numbers.
Full setup, templates, automation, FAQ framework, and conversion dashboard included.
Three phases, designed so you see results before you've finished building.
Every offer tracked from coach selection to signed.
Fill out the form below and we'll reach out to walk you through a live pilot. You'll see exactly what your families receive the moment tryouts end.